Date: July 17 - 18, 2008
Time: 8:30 AM - 5:30 PM
Venue: ASTORIA PLAZA, Ortigas, Pasig City

Workshop Description:

The 5S Process, or simply "5S", is a structured program to systematically achieve total organization, cleanliness, and standardization in the workplace. On the other, hand, the basic records management describes what to file, how to file it, and how to remove files no longer needed for current business. It covers the variety of activities involved in the maintenance and use, as well as the disposition of records.

The 5S and Basic Records Management Workshop will contribute to a well-organized workplace resulting in a safer, more efficient, and more productive operation. It boosts the morale of the workers, promoting a sense of pride in their work and ownership of their responsibilities.

Specific Objectives:

At the end of the two-day training program, participants will be able to :

5S

Discuss the rational of applying each principles of 5S
Enumerate the benefits of 5S to their assigned work assignments
Develop office standards based on general 5S standards
Discuss how to implement and sustain the 5S Program

Basic Records Management Workshop:

Define office records and distinguish them from non-record materials and personal papers/files
Reduce unnecessary filing
Know basic files management principles to administer office records
Discuss how to conduct Inventory of records
Apply records disposition schedules and the General Records Schedules
Map the process on how to transfer non-current records to records centers

Benefits to the Program to the Organization:

By attending this program:

Enhance organizational effectiveness
Increase confidence and morale of employees and pride in their work
Increase employee's productivity
Improved profitability, efficiency, service and safety.

Workshop Outline:

Module 1: About 5S
What is 5S?
Rationale of Implementing 5S
Elements of Good Housekeeping Program
Definition of each 5S and suggested Practices for each S

Module 2: The 5S Office Standards
Discussion of the General Office Standards
Developing a Customized Office Standards
Developing the Audit Team
The Audit Sheet Discussion
Spot the Difference Exercise: Audit Exercise

Module 3: 5S Audit Results Discussion
Discussion of Non-conformance

Module 4: Records Management and Its Benefits
What is Records Management?
Rationale of implementing the records management system
What is file management?
File Management Principles

Module 5: Life Cycle of Records
Basic Concepts
Records Creation
Retention
Disposition

Module 6: Records Schedule
Factors in Scheduling
Retention Schedule
General Schedule
Special Schedule

Module 7 : Preparing for Compliance Audits
How to Create a Customized Records Management Standard Reference
Listing of Nature of Documents
Workshop: Developing the Records Management System for the School
Compliance Audit Procedure and Checklist

Module 8 : Tools to make Your 5S and Records Management Program Works
Materials needed in Implementing Records Management System and 5S
Records Conversion Methods
Best Practices to Sustain the Program
Promoting Self-Discipline in Sustaining the Program